Top 5 Billing Software Programs for Freelance Writers

AccountingAs business owners, freelance writers need billing software programs that make invoicing an easy process. You also need to be able to send late-payment reminders, track time and expenses, and see how your business is growing month-to-month and over the year.

We’ve taken a look to find the top X software programs for freelance writers so you can focus on what you do best.

1. BillQuick Online

BillQuick is a web-based and allows you to track time and fixed-fees on projects. Track your accounts receivable, including payment history, historical data, and account notes, easily. This package allows you to send out invoices automatically. It gives you the option of e-mailing and printing invoices. Try it for free for 30 days and then on a subscription basis afterward.

2. Freshbooks

Freshbooks is easy to use and works with your computer or mobile device (iPhone, iPad or Android). Developed for small business owners, you can track time, log your expenses and send out invoices quickly and easily. With this option, you can accept credit cards, get paid through Paypal, or any of the other 12 payment gateways. Import expenses from your bank account or credit card to make record keeping simple for tax purposes. Send invoices by e-mail or print them to forward by regular mail. You can track invoice views and send invoices in multiple currencies, too. Manage a single client at no charge for as long as you wish; paid options start once the number of clients you add reaches a set level.

3. SageOne

SageOne allows freelancers to track income and expenses quickly. Bank and credit cards can be integrated into the software, which automatically matches and categorizes recurring transactions. Payments are automatically applied against invoices. The software will generate profit and loss statements, balance sheets and aged invoices. A free 15-day trial is available. Pay as you go after the initial period.

4. QuickBooks
QuickBooks works across multiple devices (computer, iPad, iPhone, Android) to help you stay on top of your billing. It helps you keep track of your sales and expenses, whether you are at your office or on the go. For a fee, this option will allow you to accept credit cards in Quickbooks or on a mobile device.Try it free for 30 days and then pay monthly for the service.

Payment5. Harvest

Harvest allows you to create invoices quickly, and send them out through your account. Clients can pay you online. If you are billing by the hour, you can track your time on a Mac, PC, or mobile device. This software will also allow you to track your time via Gmail, Twitter and Zendesk.

If you are working with subcontractors, Harvest will automatically remind them to submit their timesheets. The software also generates a number of reports to help you keep track of your business. You can turn on filters to show only billable, non-billable, or contractor hours. The software will also allow you to export your software to a Google spreadsheet, Excel, or CSV for your convenience.

Harvest offers a free, 30-day trial. After that point, you pay a flat rate for up to three users. You can have unlimited clients, work on an unlimited number of clients and send out unlimited invoices. Data is backed up on a daily basis and you can bill in multiple currencies.

Choose the Right Billing Software Program for Freelance Writers

Which online software program for freelance writers is right for you? Before you make a decision, consider your options carefully. Do your homework and look at the features offered by several options before you buy. As a business owner, you don’t want to spend any more time sending out invoices and generating reports than necessary.

You’ll also want to find a program that is flexible enough to grow with your business. If you know (or anticipate) that you will be bringing in subcontractors in, make sure that the plan you choose will make it easy for you to track their hours and invoices so that you can stay on top of your accounts payable.

For more information about setting up a freelance writer invoice, check out these helpful links:

How to Write the Perfect Invoice

How to Write an Invoice for a Freelance Job

Free Invoice Template for Freelancers


photo credit: zolierdos via photopin cc

photo credit: wsssst via photopin cc


Jodee Redmond is a freelance writer, blogger, and editor who has been working on a full-time basis for more than a decade. Her work has appeared online and in print, and she has written on topics ranging from commercial property to addiction, insurance, personal development and the paranormal. Even though it took her some time to figure out what she wanted to be when she grew up, she finally has it right. Jodee has the privilege of working with wonderful clients and doing work that allows her to learn something new every day.


  1. Jodee, please allow me to add SideShark to the list. SideShark is designed specifically for freelancers and, along with invoicing, automates and organizes all facets of a freelance business.

    Freelance writers, in particular, are realizing great benefits with SideShark:

    Many thanks!

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